Event Information and Vendor Application

Event Information: Christmas Night Market

Date: November 8

Time: 4pm - 8pm

Cost: $25/table

Space is outdoors (weather permitting)

Spaces are available on a first come, first served basis.

Set-up: Set-up can be done after 1pm on November 8 and your space must be ready for the event at 3:45pm. Take-Down: Take-Down can only be done after the market is done (8pm).

Vendor Information

Agreement

Spaces are available on a first come, first served basis. Space will be are only reserved when all documents (and payments) are received by the Poltimore Fair Association.

This Vendor Agreement is issued pursuant to the Agreement between the “Vendor” and Poltimore Fair Association. This Vendor Agreement is subject to the terms and conditions contained in the Agreement between the parties and is made a part thereof. Any term not otherwise defined herein shall have the meaning specified in the Agreement. In the event of any conflict or inconsistency between the terms of this Vendor Agreement, the terms of this Vendor Agreement shall govern and prevail. The Poltimore Fair Association cannot be held responsible for any liability, lost, stolen or damaged goods or any injury incurred during the above mentioned event.

I will not hold the Poltimore Fair Association responsible before, during and after the Poltimore Fair.

THE MERCHANT HAS READ, UNDERSTANDS AND ACCEPTS ALL THE CONDITIONS AND REGULATIONS OF THE CONTRACT

Payment Information

We accept payment by E-transfer to poltimorefair@gmail.com with a password of ‘poltimore’or by paying online. Payment must be the full amount and are due no later than November 6, 2025. Partial payment is not accepted. Refunds are not available. Payment must be received with the contract to guarantee a space.

Terms and Conditions

• Vendors must provide their own equipment ie: Canopies, tents

• All fees are non-refundable as they are used to promote the events.

• Electricity and/or Running water cannot be guaranteed during event.

• Vendors must leave their space in the same condition as they found it.

• Only approved goods or services are allowed. The Poltimore Fair Association reserves the right to demand removal of any item(s) or services not approved.

• Disposal of garbage and waste: If a booth causes excess and/or irresponsible littering or environmental waste, a fee will be charged for disposal and/or clean-up. The vendor agrees to maintain the premises it occupies in a clean and orderly condition.

• Animals: NO ANIMALS ARE ALLOWED ON THE FAIR GROUNDS. The Poltimore Fair Association reserves the right to ask to remove the animal or contact the SPCA for non respecting the Val des Monts bylaw.

• Concessions are not permitted to display their business banners or signage outside the area of their booth.

• Concessions are not permitted to change locations which have been allocated to them.

• Pricing: Concession prices on items they are selling are determined by the individual vendor not the Poltimore Fair Association.

• Each vendor is expected to respect one another in their concession spaces and on the grounds.

• Poltimore Fair Association has the right to refuse any concession which they feel is deemed to be inappropriate to the event

• A Poltimore Fair Association director has the right to request the immediate removal of any vendor from the grounds at any time without recourse from the Concession/Vendor. Should any dispute arise not provided for in the terms and conditions of this contract, the decision of the Poltimore Fair Association will be final and without recourse.